The Embodied Reset at Bodhi Tree Yoga Resort | Nosara, Costa Rica | March 21–28, 2026

By booking and participating in this retreat and the services provided by Megan Feeney and Sasha Alcoloumbre, you agree to the following Terms & Conditions.

1. Booking & Payment

Deposit: A non-refundable deposit of $575 CAD is required at the time of registration to secure your spot.
Confirmation: Once your deposit is received, you’ll receive a confirmation email and a receipt. Receipts will also be provided for any subsequent payments.
Payment Plans: Payment schedules are based on your registration date.

You may pay in full at any time, or pay ahead of the schedule if you prefer. Unless otherwise agreed in writing, the following plans apply:

• Register by August 15, 2025: Deposit at sign-up, plus 3 equal installments on September 15, November 15, and February 15

• Register August 16-September 15: Deposit at sign-up, plus 3 equal installments on October 15, December 15, and February 15

• Register September 16 – October 15, 2025: 3 equal installments on date of registration, November 15, and February 15

• Register October 16, 2025 – January 31, 2026: 50% at sign-up, remainder due February 15

• Register on or after February 1, 2026: Full payment is due at the time of registration

Currency: All payments are processed in Canadian Dollars (CAD), unless otherwise stated.
Custom Payment Plans: If you require a personalized plan, please reach out—we’ll do our best to accommodate within our administrative capacity.

2. Late Payment Policy

We understand that unexpected circumstances can come up. If you know you won’t be able to make a payment on time according to your installment plan tier, please reach out and give us as much notice as you can, and we will try to accommodate your needs with a customized extension if possible. Without prior notice, these are the late fees that you will be subject to:

• 2+ days late: A $50 CAD late fee will be added to your installment.

• 7+ days late: The late fee increases to $100 CAD.

• 14+ days late: If payment is still not received, your retreat spot may be released, and all payments made up to that point will be non-refundable.

Thank you for respecting the payment schedule — it allows us to uphold our agreement with the retreat venue and make this experience possible.

3. Cancellation & Refund Policy

Your deposit secures your spot and allows us to make essential arrangements. Please review this policy carefully:

• Deposits are non-refundable.

• Cancel on or before December 21, 2025 (≥90 days prior): 50% refund of payments made, minus the deposit

• Cancel after December 21, 2025 (<90 days prior): No refunds for any reason, including illness, travel delays, or changes in personal circumstances

• Transfers: You may transfer your retreat spot to someone else if you're unable to attend. It’s your responsibility to find a suitable replacement and notify us by March 7, 2026. Transfers are subject to approval. A small administrative fee may apply.

• Unpaid balances at time of cancellation: You will not be required to pay the remainder of your balance if you cancel (unless it is past due).

If the retreat is canceled due to force majeure (see Section 9), no refunds will be issued. A credit may be offered toward future services.

4. Participant Responsibilities

Travel: You are responsible for booking and paying for your flights, airport transfers, and any in-transit accommodations.
Documentation: Your passport must be valid for at least 6 months after your return date. Please check entry requirements with Costa Rica’s consulate or your country’s travel authority.
Insurance: You are responsible for obtaining your own travel insurance, health insurance, and trip cancellation coverage. We highly recommend a plan that includes Cancel For Any Reason (CFAR) coverage.
Health Protocols: Health and safety regulations may change. You are responsible for staying informed and complying with all applicable travel and public health requirements. Megan and Sasha reserve the right to implement reasonable safety measures; your cooperation is required.
Optional Add-ons: Spa treatments, excursions, alcoholic beverages, and meals outside the included retreat package are additional costs and may require separate registration and payment.

5. Health & Safety / Liability Waiver

Medical Intake: You agree to provide complete and accurate health information during registration.
Health Confirmation: You confirm that you are physically and mentally able to participate in movement classes and retreat activities. Please consult your healthcare provider if unsure.
Self-Responsibility: You are responsible for your own health, pace, medications, and hydration.
Assumption of Risk: All activities are voluntary. You agree to release Megan Feeney, Sasha Alcoloumbre, Bodhi Tree Yoga Resort and associated facilitators or third-party providers from any liability for injury, illness, loss, or damages incurred during your participation—including services provided by external vendors.
Medical Emergencies: You authorize Megan, Sasha, or designated facilitators to take reasonable action on your behalf in the case of an emergency. You accept financial responsibility for any resulting care or transportation.
Health Updates: Please notify us of any changes to your health before or during the retreat so we can support you safely.

6. Scope of Services & Professional Disclaimer

This retreat is intended for general wellness and personal exploration. It is not a substitute for medical, psychological, or therapeutic care.

You acknowledge that all offerings are advisory in nature and not intended to diagnose, treat, or replace professional support. If you are experiencing a mental health emergency, please seek help from a qualified professional or emergency services.

7. Confidentiality

Any personal or medical information you share with Megan and Sasha will be kept confidential and not disclosed without your explicit consent.

8. Code of Conduct & Right to Refuse

Respect & Community: All participants are expected to treat others with kindness, inclusivity, and respect—before and during the retreat.
Conduct: Disrespectful, disruptive, or inappropriate behavior will result in removal without refund.
Zero Tolerance: Megan and Sasha reserve the right to refuse or terminate participation at their discretion if an individual compromises the safety, integrity, or harmony of the retreat.
Registration Refusal: We reserve the right to decline a participant’s registration if we feel the retreat is not a good fit. Payments made will be non-refundable. If no payment has been made, no obligation remains.

9. Indemnification

You agree to indemnify and hold harmless Megan Feeney, Sasha Alcoloumbre, and any affiliated partners, hosts, or vendors from any claims, liabilities, or expenses (including legal fees) arising from your participation, including injuries or third-party claims.

10. Force Majeure

Megan and Sasha will not be held responsible for delays or cancellations due to circumstances beyond their control, including but not limited to: natural disasters, illness, government actions, pandemics, venue changes, or travel restrictions.

If the retreat must be canceled, every effort will be made to reschedule or offer a credit for future services. No refunds will be issued.

If you are unable to attend due to personal force majeure circumstances (e.g., flight cancellation, illness), the standard cancellation policy applies.

11. Media Consent & Release

By registering, you consent to being photographed or recorded during the retreat for promotional or documentation purposes. These may be used on websites, social media, print, or future retreat materials.

You grant Megan and Sasha the right to use your likeness in photo/video for lawful purposes without payment or further consideration.

Opt-Out Option: If you prefer not to appear in any content, just let us know before or during the retreat. While we may not be able to remove previously captured media, we will respect your wishes moving forward.

12. Companion Fee for Non-Participating Guests

• Attendance by any non-participating guest is subject to prior written approval by Megan Feeney and Sasha Alcoloumbre, at their sole discretion.

• Non-participating guests are required to complete an intake form.

• The registered retreat participant is fully responsible for their companion’s conduct, safety, and well-being throughout the retreat.

• The retreat organizers assume no responsibility or liability for non-participating guests, including but not limited to health, safety, or personal property.

• Non-participating guests are not covered by retreat insurance or emergency protocols.

• Daily breakfast, lunch, and dinner at Bodhi Tree Yoga Resort are included for non-participating guests.

• Behaviour and Conduct: Non-participating guests are expected to adhere to the same Code of Conduct & Right to Refuse policies outlined in this agreement.

• By registering as a companion, the non-participating guest (or the registered participant on their behalf) agrees to indemnify and hold harmless Megan Feeney, Sasha Alcoloumbre, Bodhi Tree Yoga Resort and any affiliated retreat partners, hosts, or third-party vendors from any claims, damages, or liabilities arising out of or related to the presence, actions, or conduct of the non-participating guest.

13. Registration Requirement

Each participant must register individually and submit their own deposit—even if sharing a room. This ensures all guests agree to the Terms & Conditions and receive communications directly.

14. Contact Information

If you have questions, need clarification, or want to discuss payment plans, health needs, or retreat logistics, we’re here to help:

• Megan Feeney – meg@fanyourinnerflame.com

• Sasha Alcoloumbre – embodywithsasha@gmail.com

15. Agreement Acknowledgment

By submitting your deposit and joining this retreat, you confirm that you’ve read, understood, and agreed to all the above Terms & Conditions. These terms are subject to change with written notice provided to registered participants.